<div class="container_title"><h1>Privacy & Security</h1></div><div class="container_content">What we store and what your Data means to us<br /> <br /> INTRODUCTION<br /> At the Association of Jersey Charities we are committed to protecting and respecting your privacy. This policy applies to all personal data collected by the Association of Jersey Charities under the Data Protection (Jersey) Law 2018. This privacy notice will inform you as to how we look after your personal data.<br /> By contacting and engaging with the Association of Jersey Charities through this site you will be deemed to be in acceptance of this privacy policy. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.<br /> <br /> CONTROLLER<br /> Any questions regarding this policy and our privacy practices should be sent by email to lyn@jerseycharities.org or by writing to Lyn Wilton, Administrator, The Association of Jersey Charities, PO Box 356, St Helier, Jersey. JE4 9YZ. Alternatively, you can telephone 01534 840138.<br /> You have the right to make a complaint at any time to the Office of the Information Commissioner (“OIC”) Telephone: +44 (0)1534 716530, Email: enquiries@dataci.org<br /> Address: Office of the Information Commissioner, 4th Floor, One Liberty Place, Liberty Wharf, La Route De La Liberation, St Helier, Jersey JE2 3NY, the Jersey supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the OIC so please contact us in the first instance.<br /> <br /> WHO WE ARE<br /> The Association of Jersey Charities is an incorporated association constituted under Loi (1862) sur les teneures en fidéicommis et l'incorporation d'associations.<br /> The Association of Jersey Charities is the controller and responsible for your personal data (collectively referred to as “we”, “us” or “our” “the Association” in this privacy notice).<br /> <br /> WHAT DATA WE COLLECT<br /> We require information from you that may include your personal contact details, the nature of your application and information which is relevant to us providing you with access to our services and the fulfilment of our duties.<br /> As a contact for a Member charity, or if you otherwise sign up to this site the personal information we collect will include your name, address, email address, telephone number, your link to the Member charity (for example, governor/member) as well as information relating to the request for a grant or services, or your donation if applicable.<br /> Identity Data includes first name, maiden name, last name, username or similar identifier, title.<br /> Contact Data includes delivery address, email address and telephone numbers.<br /> <br /> WHERE AND WHEN WE COLLECT YOUR DATA<br /> We use direct interactions to collect data from and about you through this site. You will be asked to give us your Identity, contact and/or financial data by filling in forms or by corresponding with us This includes personal data you provide when you apply for a grant.<br /> <br /> FOR WHAT PURPOSES WE USE YOUR PERSONAL DATA<br /> We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances when you have applied for our services.<br /> • where we need to comply with a legal or regulatory obligation;<br /> • process information requests that you have submitted;<br /> • assess an application made to Association of Jersey Charities;<br /> • carry out our obligations arising from you accessing our services and programmes;<br /> • administer our services;<br /> • enhancing the value of support;<br /> • notify you of changes to our services;<br /> We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations.<br /> If we hold contact details for you as a governor, manager/employee or member of a member charity, we are obliged by law to keep a record of our dealings with that member charity until the charity ceases to be a member of the Association of Jersey Charities, and for a period of time thereafter. Your personal data will be included in those records to the extent so required. <br /> <br /> WHO HAS ACCESS TO YOUR INFORMATION?<br /> If you are accessing Association of Jersey Charities services or enquiring about accessing services, your information is disclosed only to those third parties who require your details to fulfil our requirements to you with your prior consent unless there are safeguarding concerns for a child’s safety.<br /> The Association of Jersey Charities acts as the information controller and works with a processor (database management software) to securely store and manage your information.<br /> Please be reassured that we will not release your information without prior written/email agreement to third parties, unless you have requested us to do so, or we are required to do so by law. For example: a court order or for the purposes of prevention of fraud or other crime.<br /> We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.<br /> <br /> THE RIGHT TO BE FORGOTTEN<br /> Under the Data Protection (Jersey) Law 2018 all individuals have the right to have their personal data erased. Individuals can make a request for erasure verbally or in writing and we will respond to this request within one month. The right is not absolute and our legal obligations supersede above the right to be forgotten. Requests can be sent by email to: lyn@jerseycharities.org or by writing to us at PO Box 356, St Helier, Jersey, JE4 9YZ. Alternatively, you can telephone 01534 840138.<br /> <br /> HOW YOU CAN ACCESS AND UPDATE YOUR INFORMATION<br /> It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. If any of the information we hold is inaccurate or out of date, please email us at: lyn@jerseycharities.org or by writing to us at PO Box 356, St Helier, Jersey, JE4 9YZ. Alternatively, you can telephone 01534 840138.<br /> You have the right to ask for a copy of the information the Association of Jersey Charities holds about you, to request this information please email lyn@jerseycharities.org. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.<br /> <br /> SECURITY PRECAUTIONS AND BREACH POLICY<br /> When you give us personal information, we take steps to ensure that it’s treated securely.<br /> In the event of personal data breaches, we will report directly to Information Commissioner of Jersey within 72 hours of becoming aware of the breach, where feasible. In the case of a high risk breach which affects our clients and donors, we will inform those individuals without undue delay.<br /> <br /> LINKS TO OTHER WEBSITES<br /> If you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.<br /> <br /> 13 OR UNDER<br /> We aim to protect the privacy of children aged 13 or under. If you are aged 13 or under‚ we must obtain your parent/guardian’s permission before processing your personal information.<br /> <br /> LAWFUL BASIS<br /> Legitimate interests<br /> The processing is necessary for the purposes of legitimate interests pursued by the controller or by the third party or parties to whom the data are disclosed.<br /> <br /> HOW LONG WE HOLD YOUR DATA<br /> We will retain your personal data for as long as necessary to fulfil the purpose for which it was collected.<br /> If we hold contact details for you as a governor, manager/employee or member of a member charity, we are obliged by law to keep a record of our dealings with that member charity until the charity ceases to be a member of the Association of Jersey Charities, and for a period of time thereafter. Your personal data will be included in those records to the extent so required.<br /> <br /> DATA SECURITY<br /> We use up-to-date data storage and security techniques to protect your personal information from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss.<br /> <br /> DATA SHARING AND DISCLOSURE<br /> We do not share your data beyond what is agreed as necessary for the provision or operation of our services to you. Any third parties we engage to process your personal information are obliged to respect the confidentiality of your information.<br /> There are circumstances where we might share anonymised data (not identifying you) for research and analytical purposes.<br /> There are legal and regulatory circumstances where we may be obliged to share data, for example with Court, Police or Regulator.<br /> <br /> TRANSFERRING YOUR INFORMATION OUTSIDE OF EUROPE<br /> If you use our services while you are outside Jersey or the EU, your information may be transferred outside Jersey or the EU in order to provide you with those services.<br /> <br /> REVIEW OF THIS POLICY<br /> We keep this policy under regular review and may, at any time, revise this privacy statement. Where there are material changes to this privacy policy we will use reasonable endeavours to update you of these. This policy was last updated in October 2018.<br /> <br /> YOUR RIGHTS<br /> You have the right to apply for a copy of the personal data we hold about you and to have any inaccurate personal data about you rectified.<br /> In some circumstances you may also have the right to ask us to erase your personal data or restrict its processing.<br /> <br /> Where we process your data for our legitimate interests, you have the right to object to such processing.<br /> Please bear in mind that if you object to processing or withdraw your consent, this may affect our ability to deliver services to you.<br /> Should you wish to discuss the exercise of any your rights, please contact us as set out below:<br /> PO Box 356<br /> St Helier<br /> JE4 9YZ<br /> 01534 840138<br /> lyn@jerseycharities.org</div>
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English (US)
Privacy & Security
What we store and what your Data means to us
INTRODUCTION
At the Association of Jersey Charities we are committed to protecting and respecting your privacy. This policy applies to all personal data collected by the Association of Jersey Charities under the Data Protection (Jersey) Law 2018. This privacy notice will inform you as to how we look after your personal data.
By contacting and engaging with the Association of Jersey Charities through this site you will be deemed to be in acceptance of this privacy policy. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
CONTROLLER
Any questions regarding this policy and our privacy practices should be sent by email to lyn@jerseycharities.org or by writing to Lyn Wilton, Administrator, The Association of Jersey Charities, PO Box 356, St Helier, Jersey. JE4 9YZ. Alternatively, you can telephone 01534 840138.
You have the right to make a complaint at any time to the Office of the Information Commissioner (“OIC”) Telephone: +44 (0)1534 716530, Email: enquiries@dataci.org
Address: Office of the Information Commissioner, 4th Floor, One Liberty Place, Liberty Wharf, La Route De La Liberation, St Helier, Jersey JE2 3NY, the Jersey supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the OIC so please contact us in the first instance.
WHO WE ARE
The Association of Jersey Charities is an incorporated association constituted under Loi (1862) sur les teneures en fidéicommis et l'incorporation d'associations.
The Association of Jersey Charities is the controller and responsible for your personal data (collectively referred to as “we”, “us” or “our” “the Association” in this privacy notice).
WHAT DATA WE COLLECT
We require information from you that may include your personal contact details, the nature of your application and information which is relevant to us providing you with access to our services and the fulfilment of our duties.
As a contact for a Member charity, or if you otherwise sign up to this site the personal information we collect will include your name, address, email address, telephone number, your link to the Member charity (for example, governor/member) as well as information relating to the request for a grant or services, or your donation if applicable.
Identity Data includes first name, maiden name, last name, username or similar identifier, title.
Contact Data includes delivery address, email address and telephone numbers.
WHERE AND WHEN WE COLLECT YOUR DATA
We use direct interactions to collect data from and about you through this site. You will be asked to give us your Identity, contact and/or financial data by filling in forms or by corresponding with us This includes personal data you provide when you apply for a grant.
FOR WHAT PURPOSES WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances when you have applied for our services.
• where we need to comply with a legal or regulatory obligation;
• process information requests that you have submitted;
• assess an application made to Association of Jersey Charities;
• carry out our obligations arising from you accessing our services and programmes;
• administer our services;
• enhancing the value of support;
• notify you of changes to our services;
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations.
If we hold contact details for you as a governor, manager/employee or member of a member charity, we are obliged by law to keep a record of our dealings with that member charity until the charity ceases to be a member of the Association of Jersey Charities, and for a period of time thereafter. Your personal data will be included in those records to the extent so required.
WHO HAS ACCESS TO YOUR INFORMATION?
If you are accessing Association of Jersey Charities services or enquiring about accessing services, your information is disclosed only to those third parties who require your details to fulfil our requirements to you with your prior consent unless there are safeguarding concerns for a child’s safety.
The Association of Jersey Charities acts as the information controller and works with a processor (database management software) to securely store and manage your information.
Please be reassured that we will not release your information without prior written/email agreement to third parties, unless you have requested us to do so, or we are required to do so by law. For example: a court order or for the purposes of prevention of fraud or other crime.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
THE RIGHT TO BE FORGOTTEN
Under the Data Protection (Jersey) Law 2018 all individuals have the right to have their personal data erased. Individuals can make a request for erasure verbally or in writing and we will respond to this request within one month. The right is not absolute and our legal obligations supersede above the right to be forgotten. Requests can be sent by email to: lyn@jerseycharities.org or by writing to us at PO Box 356, St Helier, Jersey, JE4 9YZ. Alternatively, you can telephone 01534 840138.
HOW YOU CAN ACCESS AND UPDATE YOUR INFORMATION
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. If any of the information we hold is inaccurate or out of date, please email us at: lyn@jerseycharities.org or by writing to us at PO Box 356, St Helier, Jersey, JE4 9YZ. Alternatively, you can telephone 01534 840138.
You have the right to ask for a copy of the information the Association of Jersey Charities holds about you, to request this information please email lyn@jerseycharities.org. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
SECURITY PRECAUTIONS AND BREACH POLICY
When you give us personal information, we take steps to ensure that it’s treated securely.
In the event of personal data breaches, we will report directly to Information Commissioner of Jersey within 72 hours of becoming aware of the breach, where feasible. In the case of a high risk breach which affects our clients and donors, we will inform those individuals without undue delay.
LINKS TO OTHER WEBSITES
If you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
13 OR UNDER
We aim to protect the privacy of children aged 13 or under. If you are aged 13 or under‚ we must obtain your parent/guardian’s permission before processing your personal information.
LAWFUL BASIS
Legitimate interests
The processing is necessary for the purposes of legitimate interests pursued by the controller or by the third party or parties to whom the data are disclosed.
HOW LONG WE HOLD YOUR DATA
We will retain your personal data for as long as necessary to fulfil the purpose for which it was collected.
If we hold contact details for you as a governor, manager/employee or member of a member charity, we are obliged by law to keep a record of our dealings with that member charity until the charity ceases to be a member of the Association of Jersey Charities, and for a period of time thereafter. Your personal data will be included in those records to the extent so required.
DATA SECURITY
We use up-to-date data storage and security techniques to protect your personal information from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss.
DATA SHARING AND DISCLOSURE
We do not share your data beyond what is agreed as necessary for the provision or operation of our services to you. Any third parties we engage to process your personal information are obliged to respect the confidentiality of your information.
There are circumstances where we might share anonymised data (not identifying you) for research and analytical purposes.
There are legal and regulatory circumstances where we may be obliged to share data, for example with Court, Police or Regulator.
TRANSFERRING YOUR INFORMATION OUTSIDE OF EUROPE
If you use our services while you are outside Jersey or the EU, your information may be transferred outside Jersey or the EU in order to provide you with those services.
REVIEW OF THIS POLICY
We keep this policy under regular review and may, at any time, revise this privacy statement. Where there are material changes to this privacy policy we will use reasonable endeavours to update you of these. This policy was last updated in October 2018.
YOUR RIGHTS
You have the right to apply for a copy of the personal data we hold about you and to have any inaccurate personal data about you rectified.
In some circumstances you may also have the right to ask us to erase your personal data or restrict its processing.
Where we process your data for our legitimate interests, you have the right to object to such processing.
Please bear in mind that if you object to processing or withdraw your consent, this may affect our ability to deliver services to you.
Should you wish to discuss the exercise of any your rights, please contact us as set out below:
PO Box 356
St Helier
JE4 9YZ
01534 840138
lyn@jerseycharities.org
